In this blog post, we will discuss the step-by-step process of creating and posting statements manually in Dynamics 365 Commerce.
The statement posting process is a crucial accounting function used to record transactions that take place at the Point of Sale (POS).
This process involves pulling a set of POS transactions into the headquarters (HQ) by using the distribution schedule.
These are the manual steps for creating and posting statements in D365 Retail.
Step 1: Access the Distribution Schedule
To begin, navigate to the Distribution schedule page by going to Retail & Commerce > Retail & Commerce IT > Distribution schedule.
Step 2: Select the Desired Record
To proceed, locate and choose the distribution schedule record that you intend to utilize.
Step 3: Run the Distribution Schedule
To initiate the distribution schedule, click on the 'Run now' button.
Step 4: Confirm the Distribution Schedule Run
To confirm the distribution schedule run, click on the 'OK' button.
Step 5: Access Upload Sessions
To reach the Upload Sessions page in Dynamics 365 Commerce, navigate to Retail and Commerce > Inquiries and reports > Commerce Data Exchange > Upload sessions.
Step 6: Refresh the Page
To make sure that the upload sessions are current, it is necessary to refresh the page.
Step 7: Access the POS Posting Page
To access the POS posting page for validating store transactions, go to Retail and Commerce > Retail and Commerce IT > POS posting.
Step 8: Select the Store
Select 'Contoso Retail\Contoso Retail USA\Central\Houston' from the directory tree.
Step 9: Add the Store
Click 'Add' and then 'OK'.
Step 10: Access the Default Dashboard
Navigate to the default dashboard.
Step 11: Access the Statements Page
To access the Statements page, go to Retail and Commerce > Channels > Stores > Statements.
Step 12: Create a New Statement
Click 'New' to create a new statement.
Step 13: Select the Store Number
To enter or choose the store number, use the 'Store number' field.
Step 14: Select the Staff/Register Value
To enter or select the staff/register value in the 'Staff/register' field, use the format of Register number: Shift ID.
Step 15: Enter the Transactional Interval Value
Enter the Transactional interval value.
Step 16: Calculate the Statement
Click 'Calculate statement'.
Step 17: Confirm the Statement Calculation
Click 'Yes' to confirm the statement calculation.
Step 18: Enter the Counted Value
To fill in the 'Counted' field, input the number that has been counted.
Step 19: Post the Statement
The process of posting a statement results in the creation of sales orders and invoices for the sales included in the statement.
The process involves combining cash and carry sales into a single sales order and invoicing them to the default customer associated with the store, while sales transactions that include a customer in the POS generate separate sales orders and invoices for each unique customer.
Once the statement is ready, click on 'Post statement' to finalize the posting process.
Step 20: Check the Posted Statements
You can verify the posted statement by accessing Retail and Commerce > Inquiries and reports > Posted statements.
By following the outlined steps, businesses can create and post statements manually in Dynamics 365 Commerce, which is a crucial process for maintaining accurate financial records and aiding in financial reporting.
If you're interested in learning more about D365 finance and operations, be sure to check out my YouTube channel. I offer module-wise training series that covers everything from the basics to advanced techniques.
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